Photo Session Things to Know
Share this map with your clients
Photo by Photography by Monique
CANCELLATION POLICY:
You may cancel your session up to 2 weeks before session date and receive a full-refund.
You may cancel up to your session time on days that it’s raining and receive a full-refund.
You will NOT receive a refund If your clients decide it’s too cold or it’s probably going to rain, or their kids are sick or whatever. That’s why you should collect a non-refundable deposit from them that specifies the conditions under which they can cancel and receive a refund.
Please require a deposit from families who book photo sessions with you to prevent no-shows.
No refunds after session start time.
Wear your walking shoes!
You and your clients will walk 1/4 - 1/2 mile from the parking lot to the Christmas tree field.
Be sure your clients understand that it will take them about 10 minutes (maybe more!) to walk to your location from the parking area so they won't be late for their session.
Photo by Sweet Me Photography
No props or decor are provided. We provide the trees; you provide everything else.
You are not scheduling a photographer. You are scheduling time at the Christmas tree farm. Follow our Facebook Page for info on available photographers.
10 acres of Christmas trees
Up to 25 photographers will be on the property at one time.
There are 10 acres of trees.
You may have to go further back in the field for an uncrowded area.
Walking out to the tree field
You must carry all props or pull them in a wagon from parking lot…..1/4 - 1/2 mile
This vintage truck may be reserved for your photo session from Holiday Acres.
Photo by Christy White Photography
NO VEHICLES will be allowed past the parking lot except prop vehicles by reservation only.
If you drive in past the barn, your session and any future sessions will be canceled. No second chances.
Photo by Jenny Oran Osment
Pop-up tents or other items that are visible from a distance in the tree field are not permitted.
Same for anything you use to help clients find you in tree field. No balloons, etc.
Mistletoe Farm Setups (camper, tractor, etc.) are by separate reservation only. No, you do not have to purchase a photo session + a Mistletoe Farm session. Just purchase the Mistletoe Farm setup session.
Camper is undecorated. You may decorate as you wish!
No sandals at the farm! (For real…. no sandals!)
The farm is not a park.
In some places there is high grass, fire ants, stumps, holes, and poison ivy. You and clients MUST WEAR CLOSED TOE SHOES TO WALK OUT TO TREE FIELD. You can change shoes after getting to location.
Enter up to 15 minutes prior to session start time.
You may enter the gate up to 15 minutes prior to start time of your session and must exit the gate by 14 minutes after the end time of your session. It's about a 10 minute walk from tree field to gate. This extra time is for purpose of walking in and walking out.
You will be billed for an additional hour if you exit more than 14 minutes after end of session.
You may not use or request to use other photographers' props or setups....ever.
Be sure that your clients understand they are not to take photos with other photographers’ props.
That is not cool.
This photo was taken at a time that was not busy.
You may not set up in a location that interferes with another photographer's shots and must keep your clients out of others' shots.
LIKEWISE, you cannot expect use of an entire row on busy weekend days.
Take a screenshot from Google Maps (satellite view). Then mark your location on the map like THIS and text the photo to your client.
Holiday Acres staff are not responsible for helping your clients find you in the tree field. You must work out a way to do that.
We recommend texting them a screenshot from Google Maps (satellite view) drawing on the photo to indicate your location.
Photo by Tenth House Co
Dogs on a leash are welcome at the farm! Please pick up & dispose of poop.
Yes, it’s a big farm, but there are lots of folks out walking around taking photos.
Don’t nobody want to step in dog poop.
A small pew similar to this one was stolen in 2018. Please let us know if you see it!
Props have been stolen from the farm when photographers left for a break. Consider whether you are willing to risk this if you leave the farm and don’t take props with you.
Use a fake baby tree for photos. We won’t tell!
Do not cut down baby trees or any trees.
Seriously…..photographers have done this.
Tiny Houses available for a weekend stay at AirBnB
Do not go through red gate to tiny house/pond area.
Photography by Kayla Marie Photography
$50 DEPOSIT TO HOLD YOUR DATE AND TIME
FULL PAYMENT IS DUE 2 WEEKS BEFORE SESSION.
NON-PAYMENT WILL RESULT IN CANCELLATION OF SESSIONS AND THERE WILL BE NO REFUND OF DEPOSIT.
To receive a refund, you must cancel your session and you must notify us by email at holidayacresphotos@gmail.com so that we can refund you.
Photo by Texas Charm Photography
You must exit the property no more than 14 minutes after your session end time. If you exit late, you will be billed $15 per 15 minute block of overtime and will be unable to hold further sessions at the farm until the late fee is paid.
Example: Session end time is 4:00
4:15 - $15
4:16-4:30 - $30
4:31 - 4:45 - $45
4:46 - 5:00 - $60
CANCELLATION POLICY:
If your session is fully paid, you may cancel your session and receive a full refund all the way up until the start time of your session.
Please require a deposit from families who book photo sessions with you to prevent no-shows.
No refunds after session start time.